Executive Secretary

Location: [Dokki, Giza, Egypt ]

Type: Full-Time

Role Description:

Infinity Egypt is looking for a highly organized, detail-oriented, and proactive Executive Secretary to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, coordinating international and domestic shipments, and ensuring the smooth operation of our daily office activities. You will act as the primary point of contact for internal departments, external suppliers, and logistics agents.

Key Responsibilities:

Administrative & Executive Support:

• • • Receive, screen, and distribute incoming correspondence (emails, faxes, mail) and prepare timely responses.

    • Establish and maintain an efficient physical and digital filing system, ensuring all documents are correctly indexed.

    • Handle official company documents and securely backup accounting files to the company server.

    • Manage, organize, format, and print documents and books for the CEO.

    • Track and process employees’ attendance and absences with strict confidentiality.

    • Answer and route phone calls, providing accurate information to callers.

    • Draft official letters, authorizations, and internal memos as requested.

    • Manage corporate Vodafone accounts, including receiving SIM cards and coordinating mobile packages.

    • Coordinate travel arrangements, including flight bookings and visa applications through embassies.

    • Represent the company by attending industry exhibitions and conferences and handling all related preparations.

Logistics & Supply Chain Coordination:

• • • Coordinate daily with international manufacturers and local suppliers.

    • Communicate with logistics agents to secure the best shipping methods for our equipment.

    • Continuously track shipments from global manufacturers until they safely arrive at our company premises.

    • Learn and operate various shipping and customs systems (e.g., Nafeza, DHL).

    • Follow up on bank documents and requests, ensuring accurate recording.

    • Monitor and report daily currency exchange rates.

Professional Standards:

• • • Maintain a high level of focus and dedication to tasks, avoiding time-wasting activities (e.g., personal social media or excessive casual chatting).

    • Demonstrate a commitment to self-development, continuous reading, and staying updated with industry trends.

    • Collaborate effectively and professionally with all colleagues across departments.

Requirements & Qualifications:

• • • Proven experience as an Executive Secretary or in a similar administrative role.

    • Outstanding organizational and time-management skills with the ability to multitask.

    • High level of integrity, confidentiality, and reliability.

    • Sharp memory and strong attention to detail.

    • Ability to learn new software and systems quickly (e.g., logistics tracking systems).

    • Excellent communication skills and a cooperative team-player mindset.

How to Apply:

Interested in this role?

Please send your resume and a brief cover letter with the subject line: “Executive Secretary” to:

• • • • Email: hr@infinityegypt.me
      • Or via WhatsApp to : +201000050671